Mail Merge in Word

October 23, 2020

Mail Merge in Word

YOUTUBE LINK: https://youtu.be/YDFJ9Kce0e0

In simple words we can describe Mail Merge as merging two documents in which one consists of common letter to be sent to all those are mentioned in the second document.

So as described above the first documents contains the list in a table form and in other document there is the common letter to be sent.

Steps of Mail Merge.

1. Type the list in table form and save the file and close.

2. Type the letter/ design envelope leaving spaces where you want to fill the columns made in the file containing table.

3. Go to Mailings Menu.

4. Click on Select Recipients.

5. Click on use existing list, select your file.

6. Place your columns at appropriate place using insert merge field.

7. Once you have done it all click on preview result to see the merged field.

8. Click on Finish and Merge to

a) Edit individual documents...

b) Print documents...

c) Send E-mail messages.. (for this your outlook should be configured)

Example:

Step 1

I have made a list and save it in a file named List.doc in documents folder. Which contains

Step 2

I have typed in a letter in another file named Letter.doc which contains

Note: places where I have put three dots there only the fields will be inserted.

Step 3

Select Mailings Menu

Step 4

Click on Select Recipient in Mailings Menu and choose Use Existing List

Step 5

Click on Insert Merge Field.

Step 6

Place the cursor where you want to insert these fields and Insert Merge Field there. Once you have properly placed all the fields, your letter would look like as given below,