Making Labels through Mail Merge in MS-Word

 Making Labels through Mail Merge in 

MS-Word


We all have to send letters to some or the other or have to send Diwali Greetings, Card, etc. in bulk numbers. I have already posted a blog on simple mail merge. 

https://computerlessonsbyvcc.blogspot.com/2020/10/mail-merge-in-word.html

Also YouTube video: YOUTUBE LINK: https://youtu.be/YDFJ9Kce0e0 

But now in this blog we will learn about making labels through mail merge. There are different type of gumming sheets for labels available in market. On which we can directly print labels and paste them as per our requirement. 

First thing is to make a file with data in table format. Usually a labels contains: Name, Address, City, Pin Code, State, Mobile Number. etc.

In Second step we have to create a file in which this data is to be merged. Here the main work is to set the table in the format of a label. 

For this simply count the number of labels in rows and columns on your paper and make the table of that number of rows and columns in Word. 

Now set the margin to .4 inches from all sides. Remember paper size to be A4. 

Than stretch the lowest line of the table to the bottom most margin. 

Select the whole table and right click on it. Select distribute rows evenly. You will see that the page will look almost same as you have in your hand. 

Now you have to repeat the mail merge process of choosing file and adding fields to the very first cell. 

Copy all the fields to the next cell also but right before the first field in the second and remaining cell add Next Record from Rules in Mailings Menu.



Your first record should appear as 


and rest in the table as


When you will click on Preview Results you will get all the records fed in preview. 

Rest steps are same as in mail merge. 

One thing which is to be remembered is that if we are using From: and To: for taking output we should remember the numbers of the data used in labels. 


Hope the information in this blog is useful.


Please do leave a comment/query for this blog.

इस  प्रकार की कम्प्यूटर सम्बंधित जानकारी के लिए हमारी वेबसाइट पर ब्लॉग लिंक पर क्लिक करें। 


द्वारा 
कुमार वैभव 
डायरेक्टर 
वैभव कंप्यूटर सेंटर एवं कंसल्टेंसी 
वैभव सदन, देवकाली रोड, 
फैज़ाबाद, अयोध्या। 
Center website: www.vccfzd1.weebly.com






Comments

Post a Comment

Popular posts from this blog

MAIL MERGE IN PAGEMAKER

Image
  MAIL MERGE IN PAGEMAKER We all know about Mail Merge feature in MS-Word. Like Word PageMaker also provides us the facility to Mail Merge which is here known as Data Merge.  Data Merge can be found under Window Menu - Plug-in Palettes - Show Data Merge Palette . When we click on Show Data Merge Palette we get a new Tool Bar on Screen as Data Merge. On Data Merge Tool Bar we have to click on Select Data Source. Where we get a dialogue box which provides option to choose a file with extension CSV or TXT.  For making a CSV file we can easily use excel and feed the data required accordingly.  Now type a letter which has to be commonly send or matter on which data is to be merged. Here I will explain Data Merge with an Example. I had fed the following data in MS-Excel & save it as .CSV in my computer. .CSV which I had chosen shows as .CSV (comma delimited) While entering data always start with the very first cell of the sheet. And first row will always contain the headings. As I have
Read more

Paste Special in MS-Excel

Image
Paste Special in MS-Excel Paste Special in MS-Excel provides many options. When we copy any data and simply paste it to some other cell it is copied with all its settings such as formula, font size, comments, etc. which are in it.  But Paste Special provides us the facility to not to copy things which we don't want. Here I would try to describe all basic points.  First of all we will see how Paste Special looks like when we copy any data and open the Paste Special Window. It may differ from the type of data copied.  Here we can see under paste many things are written. I have already described all above. Formulas: When we copy a cell which contains formula and we want to only paste that formula on a particular cell we use this.  Value: When we want to copy the value in cell to any other place than we have to use this.  Formats: This is used to copy the formatting of a cell to another cell. For example if we have changed the font size of a cell or change the format of data to date fr
Read more

How to use Whatsapp on your Computer?

Image
How to use Whatsapp on your Computer? Most of us know that we can use Whatsapp on mobile only. In this blog I would like to share how to use Whatsapp on Computer. For using Whatsapp on Computer we should have  1. Mobile with Whatsapp installed. 2. Computer with Internet facility. 3. Browser installed on Computer (normally all computers have it). We have to open our preferred browser, you can use any Google Chrome, Microsoft Edge, Torch, etc.  Here in the address bar you have to type:  web.whatsapp.com  Once you entered this a page would appear  with QR Code  as given below: In computer following instructions appear: Once you follow the above instructions properly you can see your mobile groups and contacts on computer on left side and in right side you can see your chat.  It makes easy for you to get your data downloaded on computer or sending any computer file to your contacts.  You can send following things as attachments: 1. Create Room: With this option you can create a room for a
Read more